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TIAA Sr Administrative Assistant in Charlotte, North Carolina

Nuveen, the investment manager of TIAA, offers a comprehensive range of outcome-focused investment solutions designed to secure the long-term financial goals of institutional and individual investors. Its affiliates offer deep expertise across a comprehensive range of traditional and alternative investments through a wide array of vehicles and customized strategies. For more information about the firm please visit our website at www.Nuveen.com

Administrative Assistant

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels.

Key Responsibilities and Duties

  • Maintains office inventory, facilitates supply orders and completes other general office duties.

  • Supports employees with various tasks related to onboarding, appointment setting and travel arrangements.

  • Provides meeting assistance through scheduling, presentation preparation and diligent note taking.

  • Handles various office tasks related to communication and organization.

  • Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments.

Qualifications

  • No Experience Required

  • High School, Preferred

Physical Requirements

  • Physical Requirements: Sedentary Work

Career Level

2IC

About the Position

Provide administrative support for the leaders of Nuveen’s Global Client Service organization and coordination of special projects across the broader Global Client Service team.

Key Responsibilities: :

Provide administrative support to the 3 leaders of the Global Client Service organization including:

  • Calendar management via Outlook; schedule appointments and meetings; make necessary arrangements for meeting/conference resources

  • Receive and screen telephone calls and visitors

  • Assist in scheduling and coordination of larger staff meetings, potentially offsite

  • Partner with other administrative assistants across the firm on scheduling of high priority meetings

  • Assist with travel arrangements and expense reports via Concur

  • Format and prepare a variety of routine materials including correspondence, memos, and reports, some of which may be of a confidential nature

  • Maintain organizational charts

Coordinate special projects and oversee completion of tasks across the team

  • Monitor due dates for key tasks and provide reminders and updates on completion

  • Prepare and update presentations in PowerPoint

  • Maintain and update files, databases, and reports

Required Experience

  • 0-2 years of experience providing administrative support

Preferred Experience:

  • 2+ years of experience providing administrative support and/or project coordination

  • Financial Services and/or Asset Management experience

  • Associate’s or Bachelor’s degree

  • Advanced skills in Microsoft Office Suite; Excel, Word, PowerPoint, Outlook

  • Strong communication skills (oral and written); ability to effectively interact and respond to staff, managers and executives, clients, and the general public

  • Ability to quickly and effectively comprehend general business materials and compose and/or edit business correspondence and other written materials

  • Ability to manage projects independently and track key tasks to ensure completion

  • Must be a team player who takes direction well

#NUVEEN

Minimum Pay: $20.72

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary (https://www.tiaa.org/public/pdf/benefits-at-a-glance.pdf) .

We are an Equal Opportunity/Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status.

Read more about the Equal Opportunity Law here (https://www.dol.gov/general/topics/posters) .

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

For residents of California, please click here (https://www.tiaa.org/public/tiaa-nuveen-ca-privacy) to access the TIAA CA Applicant Privacy Notice.

For residents of the EU / UK, please click here (https://www.tiaa.org/public/nuveen-eu-uk-privacy) to access the EU / UK Pre-employment Notice.

For all other residents, click here (http://www.tiaa.org/public/tiaa-nuveen-privacy) to access the Applicant Privacy Notice.

TIAA started out over 100 years ago to help ensure teachers could retire with dignity. Today, many people who work at not-for-profits rely on our wide range of financial products and services to support and strengthen their financial well-being.

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