TIAA Jobs

Main responsibilities are to support the team in every aspect of its day to day running. This is an all-encompassing secretarial and administrative coordination role. As member of the assistants team, the assistant will report to the Assistants Team Leader.

Main Duties and Responsibilities

• Diary Management – intelligent and reliable travel arrangements with complex itineraries in liaison with other offices; proactive prioritising and filtering

• Organise and facilitate a high volume of meetings, conferences, investor meetings/events (including international conference calls/Zoom Meetings)

• Ensuring all deadlines are met and that managers are fully prepared for meetings (assisting with the preparation of presentations: updating and creating presentations, printing and binding)

• Regularly updating and maintaining of databases

• Maintain stock of marketing literature and materials, maintain up-to-date filing of client presentations

• Provide assistance with the organisation and preparation of external events, fairs, etc. in liaison with marketing, client capital and client service teams

• Liaising with external service providers and business partners, drafting own correspondence

• Translating of presentations into German and English, proof-reading

• Document management (manage proactively signatures, printing, binding, filing of documents)

• Maintaining up-to-date and organised filing systems (physical and online data storage)

• Typing of correspondence

• Ad hoc project work

• Collaborating with other members of the Frankfurt assistants team in order to ensure that there is adequate cover (telephone duties, holiday cover, reception, etc.)

• Provide backup coverage to the Reception team when one of the team is on leave

• Mail service to the team including posting, copying and scanning, couriers

• prepare travel expenses according to our policies

• Taking minutes of meetings

• Further administrative tasks

Technical Skills & Qualifications Required

• Advanced knowledge of MS Office (Outlook, Word, Power Point, Excel), Adobe Standard

• Very good German (incl. orthography) and English language skills necessary

Competencies Required

• Experience as team assistant required, ideally in an international company

• Willing to acquire knowledge of our products

• Service-orientation

• Ability to build professional relationships and trust

• Good communication skills

• Good analytical, planning and organizational skills

• Attention to detail, accuracy

• Punctuality and flexibility

• Must be capable of meeting deadlines, self-organized

• Committed, positive working attitude

• Team player

• Hands on approach

Act in line with Nuveen’s Company Values

This role requires no regulatory designation.

Nuveen is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

Nuveen offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. Please contact ta@nuveenglobal.com should you require any assistance.

Related Skills

Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

Company Overview

Nuveen is the investment management arm of TIAA. It is one of the largest global asset managers with specialist knowledge across a wide array of asset classes, including fixed income, listed equities and alternatives. Nuveen is driven not only by the independent investment processes across the firm, but also the insights, risk management, analytics and other tools and resources a truly world-class platform provides. As a global asset manager, our mission is to work in partnership with our clients to create outcome-focused solutions to help them secure their financial future. For more information about the firm please visit our website at www.nuveen.com

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (https://www.tiaa.org/public/tiaa-nuveen-privacy) .

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (https://www.tiaa.org/public/tiaa-nuveen-ca-privacy) .

For Applicants of Nuveen residing in Europe and APAC, please click here (https://www.tiaa.org/public/nuveen-eu-uk-privacy) .

TIAA started out over 100 years ago to help ensure teachers could retire with dignity. Today, many people who work at not-for-profits rely on our wide range of financial products and services to support and strengthen their financial well-being.

Privacy Notices

• For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (https://www.tiaa.org/public/tiaa-nuveen-privacy) .

• For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (https://www.tiaa.org/public/tiaa-nuveen-ca-privacy) .

• For Applicants of Nuveen residing in Europe and APAC, please click here (https://www.tiaa.org/public/nuveen-eu-uk-privacy) .

Nondiscrimination & Equal Opportunity Employment

TIAA is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

EEO is the Law (https://assets.phenompeople.com/CareerConnectResources/TIAAGLOBAL/documents/22-088_EEOC_KnowYourRights-1688394514088.pdf)

Pay Transparency

Philadelphia Ban the Box (https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf)