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Nuveen Investments Administrative Assistant for International Product & Client Services Team, based in London in London, United Kingdom

This is an all-encompassing secretarial and administrative coordination role providing support to the Head of International Product with additional coverage of London and Frankfurt based associates in Product and Client Servicing.Â

Key responsibilities will include :

  • Operate in an international environment with attention to time zone implications of meeting scheduling and travel bookings.Â

  • Â Provides general administrative support such as printing, copying, collating, couriering, supply management, phone coverage, etc.

  • Manages complex calendars utilizing Outlook. Responds to and sends out meeting requests and ensures schedules are kept up-to-date and accurate. Resolves meeting conflicts and handles reschedules to accommodate more urgent time sensitive requests. Keeps managers informed of upcoming appointments and deadlines.

  • Coordinates various internal/external business meetings, appointments, video/conference calls, luncheons, events

  • Organizes domestic and international travel arrangements. Reserves transport and accommodations taking into consideration manager preferences, cost and timing implications. Ensures that managers have necessary paperwork for travel including tickets, confirmation numbers, visas and itineraries.

  • Prepares expense reports; reviews, reconciles and approves expense reports as proxy for manager. Escalates expense reports issues promptly.

  • Creates and transmits correspondence, presentations, charts, tables and other memoranda using MS Word, Excel, PowerPoint and Outlook, often under tight deadlines, ensuring documents are produced error free and are grammatically correct.

  • Support team members with powerpoint presentations as needed

  • Initiates and sustains professional relationships with callers and visitors, including call management

  • Exercises independent judgment and discretion on sensitive and confidential emails, materials, projects and assignments.

  • Covers telephones and takes accurate written messages and notes. Provides back-up support for other administrative assistants.

Technical Skills & Qualifications Required:

  • Strong attention to detail; ability to work effectively and efficiently under own initiative

  • Excellent verbal and written communication skills are required

  • Good command of written and spoken English is necessary

  • Able to prioritise and multi-task in an often fast-paced organisation, with global coordination ability

  • Strong working knowledge of Microsoft office applications (Outlook, Word, Excel, PowerPoint)

  • Previous experience of providing EA/PA/Team support essential, ideally from Finance or Professional Services

Competencies Required

  • Self-starter, proactive with a can-do attitude

  • Ability to work effectively under pressure

  • Collaborative team player, with a willingness to assist the team and other individuals throughout the company, considering the impact of actions on others

  • Strong Organisational skills

  • Efficient and organized with strong prioritisation skillsÂ

  • Confidence, tenacious Â

  • Willingness to learn

  • Excellent interpersonal skills

  • Willingness to learn

  • Act in line with Nuveen Company Values

This role requires no regulatory designation.Â

Nuveen is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

Nuveen offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. Please contact ta@nuveenglobal.com should you require any assistance.

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Company Overview

Nuveen is the investment management arm of TIAA. It is one of the largest global asset managers with specialist knowledge across a wide array of asset classes, including fixed income, listed equities and alternatives. Nuveen is driven not only by the independent investment processes across the firm, but also the insights, risk management, analytics and other tools and resources a truly world-class platform provides. As a global asset manager, our mission is to work in partnership with our clients to create outcome-focused solutions to help them secure their financial future. For more information about the firm please visit our website at www.nuveen.com

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.Â

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:Â

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (https://www.tiaa.org/public/tiaa-nuveen-privacy) .

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (https://www.tiaa.org/public/tiaa-nuveen-ca-privacy) .

For Applicants of Nuveen residing in Europe and APAC, please click here (https://www.tiaa.org/public/nuveen-eu-uk-privacy) .

For Applicants of Greenwood residing in Brazil (English), click here (https://www.tiaa.org/public/support/privacy/applicants-greenwood-privacy) .

For Applicants of Greenwood residing in Brazil (Portuguese), click here (https://www.tiaa.org/public/support/privacy/applicants-greenwood-portuguese-privacy) .Â

For Applicants of Westchester residing in Brazil (English), click here (https://www.tiaa.org/public/support/privacy/applicants-westchester-privacy) .

For Applicants of Westchester residing in Brazil (Portuguese), click here (https://www.tiaa.org/public/support/privacy/applicants-westchester-portuguese-privacy) .Â

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